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Introduction to Citation Managers



Table of Contents:

Common Features of Citation Managers
Citation managers are a good way to keep track of article citations, and they make your life easier when it comes time to use them in an article or a paper. For any lengthy writing, you need a citation manager!

Some features are common to all four tools:
- Create in-text citations and bibliographies
- Link to articles via or to documents on your computer
- Move citations from one citation manager to another
- Workshops offered by and support from University of Minnesota Libraries

Citation Manager Comparison
EndNote EndNote Web RefWorks Zotero
Cost $76.95 (version X3 academic pricing) Free to U of M students, staff, & faculty Free to U of M students and alumni.
Free to staff & faculty while affiliated; available from RefWorks at cost afterwards.
Free
Access Desktop software (Mac/PC)
Allows work offline
Buy at student bookstore
Web-based
Online access only
Mobile version
Free access with EndNote or by registering in Web of Science
Web-based
Cite references in documents while offline
Firefox-based
Use on computer or flash drive or sync across computers
Allows work offline
Collaboration Share libraries with other EndNote users and citations via EndNote Web Share citations in read-write format with other EndNote Web users Create group accounts, share folders with other users, or share read-only citations with anyone via public url Not currently available
Audience Good for researchers with ongoing projects who are preparing manuscripts Good choice for papers for classes
Researchers/scholars should use with EndNote
Good choice for papers for classes, group projects, and manuscripts Good choice for papers for classes
Ease of Use Somewhat more difficult to learn Moderately easy Moderately easy Easy
Import Filters Can edit and create Cannot edit and create Cannot edit and create Cannot edit and create
Importing Citations
...from Library Databases Yes Yes Yes Yes
...from Library Catalog Yes Yes Yes Yes
...from Websites Save manually Save manually Use RefGrab-It to capture URL & page title Yes
...from RSS Feeds No ? Yes Yes
Storage Capacity & Storing Files Unlimited
Can attach documents and other files
Can group citations by subject
"Smart groups" can automatically organize citations upon import
Limited to 10,000 references
Can group citations by subject
Limited to 5GB per account for file attachments
Can group citations by subject
Very easy to attach files. Usually stores web pages, screen shots, and other objects automatically on saving citation
Text can be searchable
Notes & Tags Can add notes & tags to citation Can add notes & tags to citation Can add notes & tags to citation Can attach notes to records
Compatibility with Word Processing Software MS Word (Cite-While-You-Write) and OpenOffice
Can format Rich Text Format (RTF) & Open Document Format (ODF) documents
Works with LaTeX through BibTeX
MS Word (Cite-While-You-Write)
Can format RTF documents
MSWord (Write-n-Cite)
Can format RTF, HTML, & OpenOffice .odt documents with manual citation insertion
Works with LaTeX through BibTeX
Weaker than others but more options
MSWord, OpenOffice, & Google Docs
Citation Styles ~3700 styles available
Edit, create, & request additional styles
~3700 styles available
Edit, create, & request additional styles
~1600 styles available
Edit, create, & request additional styles
15 major styles (e.g., Chicago) as well as >1000 other user-developed styles
Managing Journal Abbreviations Substitutes automatically from term lists Edit manually Edit manually Edit manually
Figures & Tables Create records to add into papers Create records to add into papers Cannot add figures and tables to documents Cannot add figures and tables to documents
Additional Resources Introduction to EndNote workshop page Introduction to EndNote workshop page RefWorks Basics workshop page Introduction to Zotero workshop page


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