The University of Minnesota’s Research Networking and Expertise System FAQ
Experts@Minnesota creates Web-accessible profiles of all University faculty based upon their collegiate and departmental affiliations as well as their publications. The University provides public data on faculty (names, contact information, department and college affiliations, and grant award information) to form the basis for these profiles. This public data from the University is matched with publication and funding data harvested from the Scopus and SciVal Funding databases. Once the profiles are completed, relevant and timely funding opportunity recommendations are matched to individual scholars/researchers in the system. Individual faculty can receive email alerts about new funding opportunities, on an ongoing basis, based on their profile information and customizable descriptions of research interests. Experts@Minnesota allows anyone to browse or search for a researcher’s distinctive expertise, based on publication history. This will increase the capacity to identify collaborators and make connections between scholars within and external to the University of Minnesota.
Experts@Minnesota is currently available at: http://experts.umn.edu.
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FREQUENTLY ASKED QUESTIONS
Who can use Experts@Minnesota?
You can find Experts@Minnesota at http://experts.umn.edu. Anyone with an Internet connection can use this site to find experts or potential collaborators affiliated with the University.
Who is profiled?
Profiles have been created for 5,400 UMN-Twin Cities faculty, clinical faculty, research associates, research fellows, research directors, postdocs, and librarians. The site primarily contains profiles for those people whose primary position categorization on campus is that of "faculty" (which excludes teaching specialists, lecturers, and grad students in teaching roles). Visiting faculty, and faculty affiliated with the coordinate campuses are not included at this time. Administrators who have tenure or are on the tenure-track, who also have faculty positions, are also included.
Inclusion by primary job codes:
- Faculty - Includes those people in the FA group which is made up of jobcodes in the 9401, 9402, 9403, 9404, and 9410 families. Those job codes with 'V' (visiting) are excluded. Clinical faculty and specialist positions are included. Also included are any other administrative positions where the individual has tenure, or is on the tenure track.
- Directors of Research Centers or Programs. Includes select individuals from job codes 9330 and 9334
- Post-docs - Includes job code 9546, "Post-Doctoral Associate"
- Research Associates & Fellows- Includes job codes 9701, 9702, 9703 and 9743. As well as job codes 9407, 9554, 9555, 9560, & 9751.
- Librarians - Includes job codes 9314, 9713, 9714, 9715
Who is the software vendor of Experts@Minnesota?
This tool is built in the SciVal Experts platform (a tool for collaboration and scholarly networking), using citations from Scopus (a publication database), and grant awards from SciVal Funding (a funding opportunities database). All these tools are products of Elsevier that are subscribed to by the University.
Each faculty member’s publicly accessible profile includes:
- Institutional Content (similar to the public directory): Name, Titles, Contact Info, Department and College affiliations).
- Citations (pulled automatically from Scopus, the world’s largest abstract and citation database of peer-reviewed literature and web sources, containing 45 million citations)
- Researcher networks (i.e., co-authors, institutions of co-authors, etc.)
- Graphical displays: visualizations of research trends and connections between scholars and their collaborators
- Grant award data: This information is provided by the University of Minnesota directly from the Sponsored Projects Administration office. Note that only grants that were active as of July 2008 (when the University changed to a new financial system) are included.
How often is information updated?
UMN supplied data will be updated quarterly. Linked publication data will be updated bi-weekly.
Why do some faculty have very few publications listed in their profile?
The publications that are listed on a faculty member’s profile are exclusively matched from the Scopus citation database. Though the Scopus index is extremely large, it is not comprehensive for all disciplines; Scopus is slightly stronger in the Sciences than in the Arts and Humanities. Additionally, Scopus focuses primarily on scholarly journal publications and does not include records for materials such as books, book chapters, lectures, performances, designs and drawing, blueprints, computer software, musical compositions, artistic works, etc., which are important venues for dissemination of our faculty’s research and creative activities. During 2013, we entered additional citation data for faculty based upon need. Primarily, this data entry program applied to Arts and Humanities faculty, but also includes other disciplines that are not well represented in Scopus. Individual colleges or departments can have a proxy user enter additional citations for their profiled faculty. To get access to the proxy account, please write to firstname.lastname@example.org
Could you explain to me the difference in citation counts registered using either Scopus or Google Scholar citations?
There are benefits to both systems. Google Scholar matches author names to all types of scholarly materials, presumably a broader base of the literature. Typically, their profiles have high citation counts; however, they have not made the list of titles that they search public so we don't know what those counts are based upon. Experts@Minnesota's citation counts are based on the 19,500 scholarly titles that are indexed in Scopus . The citation counts are based upon citations since 1996 from those indexed publications which are listed here: http://www.info.sciverse.com/scopus/scopus-in-detail/facts.
What other differences are there between Google Scholar Citation Profiles and Experts@Minnesota Profiles?
Google Scholar allows you to set up your own profile, but has no institutional affiliation/representation. This means that there is no relationship between the profiles of all those who work at the University of MN and no unified picture of the campus. Google Scholar includes references to a great deal of material and a wide variety of material types; however, it does not include grant award data. Google Scholar is easy to set up, and is solely the responsibility of the individual profiled. The accuracy of the profiles are dependent on how much time the individual who is setting it up puts into it. Experts@Minnesota's directory information is taken from the University of MN's Human Resources. Because of this, consistent names for colleges and departments are used, which allows for the profiles of our faculty to be affiliated to one another. HR data is matched to citation information in Scopus through an automated process. Following that is a human review of the profiles. Additional features in this system include: inclusion of grant award data on profiles; adding additional data from CV's such as books, book chapters, exhibits, etc.; and find funding opportunity matches based on an individual's profile. Profiled faculty are not able to directly edit the profile terms. The citations that are matched to their name must be changed by the product development team staff.
Can I add information to my profile?
Yes. Currently, you can add a statement of research interests, research keywords, and a link to your full curriculum vitae or your faculty web page. You can also add publication/activity information for journal articles, book chapters, books, and artistic performances/exhibits. See the video on how to do that here:
How can I update or edit my profile?
There are different avenues to editing or updating your profile depending upon the source of the information. See below and note that changes are not instantaneous. Please contact email@example.com if you need assistance implementing changes.
Either click on the “Help Us Refine Your Profile” link from within Experts@Minnesota, or write to firstname.lastname@example.org.
To change your preferred name, or contact information:
Go the University of Minnesota’s Human Resources Self-Service Action page: http://hrss.umn.edu/
Click on “Personal Information Update” to change the following fields:
- Preferred first name
- Preferred last name
- Preferred middle initial
- Preferred suffix
- Highest education level
To change your department or college affiliation:
You will need to contact your department or college human resources officer. If you are unsure who to contact, the central Office of Human Resources can direct you to the appropriate person:
Why are all faculty at the University of Minnesota not included?
The goal of Experts@Minnesota is to cover Twin Cities faculty comprehensively (exclusive of position categories noted above). However, faculty may choose to opt-out, as participation in Experts@Minnesota is voluntary.
Can I opt out of appearing in Experts@Minnesota?
Yes. To remove your public profile, contact email@example.com
Who should I contact with concerns about the project or the tool?
The communications lead for Experts@Minnesota is Amy Neeser, University Libraries, 612-624-7899, firstname.lastname@example.org [https://www.lib.umn.edu/about/staff/amy-neeser].
Peggy Sundermeyer, OVPR, is also on the implementation team. The project is co-sponsored by the Office of the Vice President for Research (Brian Herman, VPR) and implemented by the University Libraries (Wendy Lougee, University Librarian). Eleven colleges are contributing financially to the pilot (CBS, CEHD, CFANS, CLA, CSE as well as the 6 colleges/schools within the AHC).
The University Libraries can bring informational sessions on these new tools to your college or department. Please contact the Experts@Minnesota staff at email@example.com, to make arrangements.
Where can I learn more about these tools?
Product information and source coverage for:
- SciVal Funding can be found here: http://www.info.scival.com/funding.
- Scopus can be found here: http://www.info.sciverse.com/scopus
- SciVal Experts can be found here: http://www.info.scival.com/experts
Experts@Minnesota is currently available at: http://www.experts.umn.edu.