Funding Agency Guidelines

The release of a 2013 Public Access to Federally Funded Research memo from the White House Office of Science and Technology Policy directed most grant-funding agencies to develop policy requirements on managing and sharing research data, making the data management plan (DMP) a common funder requirement. At the same time, many agencies have particular guidelines about how to describe and share data that are discipline-specific.

The Libraries can help you write and implement your data management plan to best meet funder requirements.

Federal funders' responses to the OSTP memo (updated as they become available):
AgencyDirectorateEffective DateDMP Required?Sharing Venue
DODEnd of 2016Yes"Established, publicly accessible institutional repositories"
DOEOctober 1, 2014YesSome data to Open Energy Information Platform; otherwise not specified
HHSAHRQOctober 2015YesTo be determined
ASPROctober 1, 2014YesPublicly accessible databases
CDCJune 2015YesEncourages the use of public repositories
FDAOctober 1, 2015YesPublicly accessible, discipline specific databases
NIH2003YesExisting, publicly accessible repositories
NASAJanuary 1, 2015YesTo be determined
NEHOffice of Digital Humanities2014YesNEH does not endorse the use of any specific repository
NISTOctober 1, 2014YesTo be determined
NSFSince January 2011Yes
USDAJanuary 2016YesTo be determined
USDJNational Institute of JusticeYesNational Archive of Criminal Justice Data (NACJD)
USAIDDevelopment Data Library (DDL)

  • Department of Defense

  • Department of Energy
    • Update DOE's Response to the OSTP's Public Access Memo
    • DOE Statement on Digital Data Management Statement.

      The DOE began requiring a data management plan with all grant applications in October 2014. The agency notes that "Sharing and preserving data are central to protecting the integrity of science by facilitating validation of results and to advancing science...." However they note that "Not all data need to be shared or preserved. The costs and benefits of doing so should be considered in data management planning."

  • Centers for Disease Control and Prevention
    • Update CDC's Response to the OSTP's Public Access Memo
    • CDC Policy on Sharing Data

    • "The purpose of CDC’s data release/sharing policy is to ensure that (1) CDC routinely provides data to its partners for appropriate public health purposes and (2) all data are released and/or shared as soon as feasible without compromising privacy concerns, federal and state confidentiality concerns, proprietary interests, national security interests, or law enforcement activities."

  • National Institutes of Health
    • Update NIH's Response to the OSTP's Public Access Memo
    • NIH Data Sharing Policy, as of 2003, still current

    • For grants over $500,000, a data sharing plan must be included in the grant application and incorporated as a term and condition of the award. Final Research Data "should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data".

  • National Aeronautics and Space Administration
    • Update NASA's response to the OPST's Public Access Memo
    • NASA Earth Science Statement on Data Management

      "The data collected by NASA represent a significant public investment in research. NASA holds these data in a public trust to promote comprehensive, long-term Earth science research. Consequently, NASA developed policy consistent with existing international policies to maximize access to data and to keep user costs as low as possible. These policies apply to all data archived, maintained, distributed or produced by NASA data systems."

    • See example NASA Mission project data management plans

  • National Endowment for the Humanities, Office of Digital Humanities
    • Office of Digital Humanities of NEH Data Management 2014

      "You'll note that we have aligned our data management requirements with those of the National Science Foundation to enable you to take advantage of data management resources that your institution may have already developed for applying to the NSF.

  • National Institute of Standards and Technology

  • National Science Foundation
    • Update NSF's Response to the OSTP's Public Access Memo
    • NSF Proposal & Award Policies and Procedures Guide

      "[NSF] expects PIs to share with other researchers, at no more than incremental cost and within a reasonable time, the data, samples, physical collections and other supporting materials created or gathered in the course of the work." Researchers must describe how they will share their data in a written data management plan required in all grant applications since January 2011."

  • United States Department of Agriculture
    • Update USDA's Response to the OSTP's Public Access Memo
    • USDA Cooperative State Research, Education, and Service (CSREES)

      CSREES requires all funded research data to be submitted into the public domain without restriction citing that "Pre-publication release of genome sequence data has been of tremendous benefit to the scientific research community and CSREES strives to ensure that such rapid release of sequence data continues.... There should be no restrictions on the use of the genomic sequence data, but the best interests of the community are served when all act responsibly to promote the highest standards of respect for the scientific contributions of others. Investigators are also encouraged to collaborate and make information available via the relevant worldwide web sites".

    • They do make some exceptions to allow for patent applications, but require that the terms of any usage agreements should be stated clearly in the application or revisions prior to funding.

  • Environmental Protection Agency

  • Institute of Education Sciences

  • To locate requirements for agencies not listed here, we recommend searching the web and specifying government websites in addition to your keywords. For example, "site:gov atmospheric radiation". This will help you find funders at local, state and national levels with data management expectations.

    Need help?

    Contact Us with your questions and we will consult with you or point you to the right person, resource, or service on campus.