The release of a 2013 Public Access to Federally Funded Research memo from the White House Office of Science and Technology Policy directed most grant-funding agencies to develop policy requirements on managing and sharing research data, making the data management plan (DMP) a common funder requirement. At the same time, many agencies have particular guidelines about how to describe and share data that are discipline-specific.
The Libraries can help you write and implement your data management plan to best meet funder requirements.Federal funders' responses to the OSTP memo (updated as they become available):
|Agency||Directorate||Effective Date||DMP Required?||Sharing Venue|
|DOD||End of 2016||Yes||"Established, publicly accessible institutional repositories"|
|DOE||October 1, 2014||Yes||Some data to Open Energy Information Platform; otherwise not specified|
|HHS||AHRQ||October 2015||Yes||To be determined|
|ASPR||October 1, 2014||Yes||Publicly accessible databases|
|CDC||June 2015||Yes||Encourages the use of public repositories|
|FDA||October 1, 2015||Yes||Publicly accessible, discipline specific databases|
|NIH||2003||Yes||Existing, publicly accessible repositories|
|NASA||January 1, 2015||Yes||To be determined|
|NEH||Office of Digital Humanities||2014||Yes||NEH does not endorse the use of any specific repository|
|NIST||October 1, 2014||Yes||To be determined|
|NSF||Since January 2011||Yes|
|USDA||January 2016||Yes||To be determined|
|USDJ||National Institute of Justice||Yes||National Archive of Criminal Justice Data (NACJD)|
|USAID||Development Data Library (DDL)|
- Update DOD's Response to the OSTP's Public Access Memo
- DOD Principles and Operational Parameters of the DoD Scientific and Technical Information Program
"It is DoD policy under DoD Directive 3200.12 to establish and maintain a coordinated and comprehensive program to document the results and outcome of DoD-sponsored and/or performed research and engineering (R&E) and studies efforts and provide access to those efforts in an effective manner consistent with the DoD mission."
- Update DOE's Response to the OSTP's Public Access Memo
- DOE Statement on Digital Data Management Statement.
The DOE began requiring a data management plan with all grant applications in October 2014. The agency notes that "Sharing and preserving data are central to protecting the integrity of science by facilitating validation of results and to advancing science...." However they note that "Not all data need to be shared or preserved. The costs and benefits of doing so should be considered in data management planning."
- Update CDC's Response to the OSTP's Public Access Memo
- CDC Policy on Sharing Data
"The purpose of CDC’s data release/sharing policy is to ensure that (1) CDC routinely provides data to its partners for appropriate public health purposes and (2) all data are released and/or shared as soon as feasible without compromising privacy concerns, federal and state confidentiality concerns, proprietary interests, national security interests, or law enforcement activities."
- Update NIH's Response to the OSTP's Public Access Memo
- NIH Data Sharing Policy, as of 2003, still current
For grants over $500,000, a data sharing plan must be included in the grant application and incorporated as a term and condition of the award. Final Research Data "should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data".
- Update NASA's response to the OPST's Public Access Memo
- NASA Earth Science Statement on Data Management
"The data collected by NASA represent a significant public investment in research. NASA holds these data in a public trust to promote comprehensive, long-term Earth science research. Consequently, NASA developed policy consistent with existing international policies to maximize access to data and to keep user costs as low as possible. These policies apply to all data archived, maintained, distributed or produced by NASA data systems."
- See example NASA Mission project data management plans
- Office of Digital Humanities of NEH Data Management 2014
"You'll note that we have aligned our data management requirements with those of the National Science Foundation to enable you to take advantage of data management resources that your institution may have already developed for applying to the NSF.
- NIST Guidelines, Information Quality Standards, and Administration Mechanism
- Per NIST, grantees are not subject to the data sharing guidelines listed in the document above unless NIST directly distributes the data.
- Update NSF's Response to the OSTP's Public Access Memo
- NSF Proposal & Award Policies and Procedures Guide
"[NSF] expects PIs to share with other researchers, at no more than incremental cost and within a reasonable time, the data, samples, physical collections and other supporting materials created or gathered in the course of the work." Researchers must describe how they will share their data in a written data management plan required in all grant applications since January 2011."
- Update USDA's Response to the OSTP's Public Access Memo
- USDA Cooperative State Research, Education, and Service (CSREES)
CSREES requires all funded research data to be submitted into the public domain without restriction citing that "Pre-publication release of genome sequence data has been of tremendous benefit to the scientific research community and CSREES strives to ensure that such rapid release of sequence data continues.... There should be no restrictions on the use of the genomic sequence data, but the best interests of the community are served when all act responsibly to promote the highest standards of respect for the scientific contributions of others. Investigators are also encouraged to collaborate and make information available via the relevant worldwide web sites".
- They do make some exceptions to allow for patent applications, but require that the terms of any usage agreements should be stated clearly in the application or revisions prior to funding.
- EPA Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated
- Non-specific to sharing, rather, ensures "a basic standard of quality, including objectivity, utility, and integrity".
- Institute of Education Sciences (IES) data sharing policy
"The Institute of Education Sciences (IES) expressed its commitment to advancing education research through the sharing of scientific data collected through its grant-funded research programs. The purpose of this data sharing implementation guide is to describe how this policy will be implemented and to provide guidance to grant applicants".
To locate requirements for agencies not listed here, we recommend searching the web and specifying government websites in addition to your keywords. For example, "site:gov atmospheric radiation". This will help you find funders at local, state and national levels with data management expectations.