The Digital Library Services (DLS) department offers a wide array of digitization services and options. Patrons requesting a variance on these options should contact the DLS staff at firstname.lastname@example.org.
Flatbed scanning represents the most common form of scanning. The DLS can safely scan reflective materials up to 12x17 inches in size, as well as negatives and transparancies up to 12x16 inches. All materials are scanned in full color (24-bit) at 600ppi. The scanned images are then output as uncompressed TIFFs. Patrons requesting a variance on these standards should contact the DLS staff at email@example.com.
DLS staff reserves the right to select another method of scanning if the original area to be scanned is larger than 11x17 inches or if the binding or document is considered too fragile to be safely scanned on the flatbed. In such cases, and in consultation with the patron, materials will be scanned using the digital camera and the increased cost will be assessed.
Digital camera scanning
The digital camera can handle originals up to 40x60 inches in size. The digital camera is an ideal solution for delicate and fragile materials that are unsuitable for flatbed scanning. All materials are scanned in full color (24-bit) at 300ppi. The scanned images are then output as uncompressed TIFFs.
Images larger than 40x60 inches must be captured in two (2) or more separate scans and are provided as separate image files and charged per scan. Additional image manipulation fees will also be applied if, by request of the patron, the images are stitched together into a single file.
35mm mounted slides & negatives
In addition to negatives and other transparencies, the DLS can also digitize individually mounted 35mm slides and 35mm negative strips which contain 2-6 images per strip. All slides are scanned in full color (24-bit) at 2400ppi. The scanned images are then output as uncompressed TIFFs.
The DLS cannot at this time scan unmounted 35mm slides or uncut rolls of negatives.
Rapid capture scanning
For larger projects composed primarily of text documents (bound or unbound), we can offer this option at a much lower cost than traditional flatbed scanning. Rapid Capture Scanning is ideally suited for book, journal, archival or other textual materials where large a number of scans are required.
The DLS employs two i2s Copibook HD scanners in support of our rapid scanning service. All materials are scanned in full, 24-bit color at 300ppi. The scanned images are then output as uncompressed TIFFs. Original materials must be no larger than 16x25 inches in size.
Copies of existing scans
An existing scan is an image that has been previously digitized. It requires no additional scanning on our part to complete the production process. Due to generally larger file sizes, patrons requesting copies of existing audio and video files will be charged more than those requesting image files.
Please note while some derivatives of an image can be done without rescanning, requests for enlargements, higher resolutions or image manipulations may require a new scan to be made. In these cases regular scanning rates will apply.
Image manipulation, retouching or stitchingScanned images include a check for neutral colors and brightness. We will attempt to produce an image as faithful to the original as possible. Any further image manipulation will be charged at an hourly rate. This includes, but is not limited to, stitching two or more images together or more detailed color adjustments.
Audio & video conversion:
The DLS has works with trusted external vendors to provide digitization of all audio and video materials.
All audio files are converted following established best practices:
|Sample rate||Bit depth||File format|
|Voice-only audio||44.1 kHz||24-bit||WAV|
|Music audio||96 kHz||24-bit||WAV|
Film and video conversion
All files are saved as MP4 files unless otherwise requested by the patron.
Fees & delivery options:
Processing feeThis fee covers the administrative costs of processing an order. This charge is applied once per order submitted and cannot be waived or discounted.
For orders requiring completion ahead of the general turnaround time a rush order fee is applied. This fee is equal to double the entire order, excluding tax.
A rush order is placed at the head of the order queue. Most rush orders will be completed within 1-3 business days. Larger rush orders may take longer. For larger orders please contact DLS staff at firstname.lastname@example.org for a quote.
Web deliveryUpon completion of your order, DLS staff can web delivery your files free of charge. Simply provide an email address along with your order. DLS staff will send you an email with detailed instructions on how to access and download your files.
CD writingUpon request, DLS staff will burn your images onto CD. Depending on the size of the order, one or more CDs will be created. Patrons will be charged for each CD created. Each CD holds approximately 700 MB of data.
DVD writingUpon request, DLS staff will burn your images onto DVD. Depending on the size of the order, one or more DVDs will be created. Patrons will be charged for each DVD created. Each DVD holds approximately 4.2 GB of data.
Shipping and handling
There is a minimum $3.00 shipping and handling charge for all orders we mail out. The total cost is dependent upon both the size of the order and current shipping rates. Patrons with FedEx account numbers are welcome to supply those at the time they place the order.
As an alternative to shipping the DLS provides for the web delivery of all files at no additional cost to the patron.