Frequently Asked Questions

How can I submit my poster presentations to the University Digital Conservancy (UDC)?


The University Digital Conservancy (UDC) is an institutional repository managed by the University of Minnesota Libraries to digitally share, store, and preserve the academic output of the University of Minnesota. We hope that you will consider adding your work to this online body of knowledge.

These instructions are for graduate student and faculty research poster presentations. Undergraduate research poster presentations should follow the instructions for adding a UROP poster.

Benefits of putting your poster in the UDC:

  • Open Access: Your poster will be freely and openly accessible worldwide. Individuals around the world with interests in similar issues will benefit from your work. However, you retain all copyright to your work.
  • Increased Visibility: Your poster will be very visible and findable. UDC results are ranked higher than most web pages in search engines like Google and Google Scholar. People who search on related topics will be able to find your work more easily.
  • Long-term Preservation: Your poster will be accessible for the long-term. When you cite this project in future works, C.V.s, or job applications, you can link directly to the online document with the provided permanent URL (PURL).

How to add your work to the UDC:

  • Discuss your plans to add your poster to the UDC with any additional authors listed. All authors will need to agree.
  • Read the deposit agreement. Sign it and fill in the requested information.
  • Send the completed form (scanned page or by campus mail) to or c/o Francine Dupont-Crocker, University Archives, Andersen Library, Mail Code: 7921H.
  • Email your poster file as a PDF to along with the following information:

    Poster title:
    Date first presented:
    Department or Program:
    Keywords (optional):
    Grant numbers or sponsor information (if applicable):
    An abstract of no more than 250 words (optional):

Once we have received the PDF file and the deposit agreement, we’ll upload your poster to the UDC, and send you a confirmation email with a permanent link to your work.

View an example of a research poster presentation in the UDC.


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