University Libraries

Andersen Library

April 16, 2014
8:30am - 7:00pm

Search the Collections

Finding aids are online guides to selected historical records and papers in the Archives and Special Collections.

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Digitized images from the University Libraries' Archives and Special Collections are available through the UMedia Archive.

Search for cataloged books, journals, and records from the University Libraries.

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The Digital Conservancy is the "digital arm" of the University Archives and provides access to digital scholarly and administrative records of the University of Minnesota.

Learn more about the Digital Conservancy.

Citing and Copyright

Citing materials from Archives and Special Collections

  • Your instructor will give you the preferred citation style for your class.
  • Ask an Archives and Special Collections staff member to provide correct citation information for the collection you are using.
  • Many items in Archives and Special Collections are unpublished and don’t have an obvious title, author, or publisher to cite.
  • Take careful notes on the following pieces of information, if available:
    • Description of the document format (for example, “letter” or “telegram”).
    • Sometimes a document has a heading or title. Make a note of this as well. For example, "Annual report of Acme Corporation,” or “Proposal for a research project."
    • Document creator and/or recipient, when available (for example, “Jane Doe” or “Acme Corporation”).
    • Date, when available.
    • The number or title of the folder where you found the document, when applicable.
    • The number of the box where you found the document.
    • The name of the collection where the document was found.
    • The name of the archives or special collections library that holds the materials you are using.

Access to Materials, Copyright and Permissions Archives and Special Collections reserves the right to limit or prohibit access to any materials.

Archives and Special Collections provides copies under provision of the copyright law of the United States (Title 17, U.S. Code), which states that copies are not to be “used for any purpose other than private study, scholarship, or research.”

Permission to use materials does not convey permission to publish them. This privilege must be acquired separately and is the responsibility of the user. ASC can grant permission to publish only those materials for which it holds the intellectual property rights. In giving such permission, ASC does not surrender its own right to publish the same materials nor its right to permit others to do so. Publication of images from the collections requires a use contract and may involve fees. Consult with staff regarding this issue.

Any publication that results from use of the collections should include citation(s) of the collection(s) used. Should the archives or special collection library prove to be a significant resource for a publication, we would appreciate receiving a copy.

If you have questions about access, permissions, copyright, or citation, Contact the staff member you are working with to discuss access, permissions, copyright and citation.

What information do I need to cite materials from Archives and Special Collections? (Links to sub (sub!) page with the following information)
Contact the staff member you are working with to ask about the citation format for the collection you are using.
Many items in Archives and Special Collections are unpublished and don’t have an obvious title, author, or publisher to cite. Take careful notes on the following pieces of information, if available:

  • Description of the document format (for example, “letter” or “telegram”),
  • Sometimes a document has a heading or title. Make a note of this as well,
  • For example, “Annual report of Acme Corporation,” or “Proposal for a research project”,

  • Document creator and/or recipient, when available (for example, “Jane Doe” or “Acme Corporation”),
  • Date, when available.
  • The number or title of the folder where you found the document, when applicable,
  • The number of the box where you found the document,
  • The name of the collection where the document was found,
  • The name of the archives or special collections library that holds the materials you are using

Materials in Archives and Special Collections may only be used in the reading room located in Andersen Library during business hours (link)
A research appointment is strongly recommended, preferably one full business day or more in advance of your visit. Some collections are stored offsite and need 3 business days to retrieve. Making an appointment helps ensure that materials are available when you arrive. In addition, staff may be able to help you focus your research topic or point you to relevant collections that you hadn't considered or may not know about.
To make an appointment, contact staff in the archives or special collections library that holds the item or collection that you want to use. Not sure which archives or special collections library you should use? Search our online finding aids or find a library that relates to you topic on the Archives and Special Collections Web Pages.