University Libraries

Andersen Library

March 4, 2015
8:30am - 7:00pm

University Departments and Offices

The University Archives collects the official records of the University of Minnesota. Please forward records to the University Archives when appropriate. These records may include:

  • Accreditation records or self surveys, both internal and external. May include reports, correspondence, questionnaires, or guidelines.
  • Administrative files. General records concerning the administration of the university and its colleges, departments, and programs. Files may include reports, memoranda, correspondence.
  • Alumni materials. These include directories, reports, and publications.
  • Annual reports of colleges, departments, programs, centers.
  • Annual reports of the university and its units.
  • Audits. Final reports and appendices only.
  • Biographical materials of long-term faculty and senior administrative staff. May include obituaries, memorial service programs, interviews, curriculum vitae. (Please note that promotions and tenure files do not come to the Archives).
  • Budgets. Summary reports and appendices only.
  • Committee and council records. Internal or external, University-wide or on the college, departmental, or program level such as task forces, curriculum committees, consultative committees. May include minutes, agendas, reports.
  • Correspondence.
  • Curriculum development records. Documenting the development and planning for courses offered at the University. May include correspondence, memoranda, proposals, and faculty recommendations.
  • External organizations and associations. Records of multi-institutional collaborations or associations in which the university is a participant.
  • Film and video. All formats, documenting University activities, functions, facilities, and its faculty, staff and students. Must be identified in some way (such as dates, names, or captions).
  • Grants. Materials documenting awarded grants. May include proposals, interim and final reports and summary data. All other records may be discarded after administrative and legal retentions are met.
  • Photographs. All formats, documenting University activities, functions, facilities, and its faculty, staff and students. Must be identified in some way (such as dates, names, or captions).
  • Planning records. Records of the university and its colleges and departments documenting its mission and goals. May include reports, correspondence, and policy and program proposals.
  • Policies and procedures files. Material specific to the University, documenting past and present policies and procedures.
  • Publications. One copy each, includes newsletters, magazines, reports.
  • Research projects. May include proposals, interim and final reports and summary data. All other records may be discarded after administrative and legal retentions are met.
  • Self-surveys. Internal and external reviews. May include reports, correspondence, questionnaires, guidelines.
  • Speech files of senior administrators. Speeches, addresses, or comments made while representing the university. Identified.
  • Websites. University administrative and programmatic sites with URL umn.edu/ or domain owned by the University.