University Libraries

Andersen Library

August 1, 2015
Closed

University Departments and Offices

The University Archives collects the official records of the University of Minnesota. Please forward records to the University Archives when appropriate. These records may include:

  • Accreditation records or self surveys, both internal and external. May include reports, correspondence, questionnaires, or guidelines.
  • Administrative files. General records concerning the administration of the university and its colleges, departments, and programs. Files may include reports, memoranda, correspondence.
  • Alumni materials. These include directories, reports, and publications.
  • Annual reports of colleges, departments, programs, centers.
  • Annual reports of the university and its units.
  • Audits. Final reports and appendices only.
  • Biographical materials of long-term faculty and senior administrative staff. May include obituaries, memorial service programs, interviews, curriculum vitae. (Please note that promotions and tenure files do not come to the Archives).
  • Budgets. Summary reports and appendices only.
  • Committee and council records. Internal or external, University-wide or on the college, departmental, or program level such as task forces, curriculum committees, consultative committees. May include minutes, agendas, reports.
  • Correspondence.
  • Curriculum development records. Documenting the development and planning for courses offered at the University. May include correspondence, memoranda, proposals, and faculty recommendations.
  • External organizations and associations. Records of multi-institutional collaborations or associations in which the university is a participant.
  • Film and video. All formats, documenting University activities, functions, facilities, and its faculty, staff and students. Must be identified in some way (such as dates, names, or captions).
  • Grants. Materials documenting awarded grants. May include proposals, interim and final reports and summary data. All other records may be discarded after administrative and legal retentions are met.
  • Photographs. All formats, documenting University activities, functions, facilities, and its faculty, staff and students. Must be identified in some way (such as dates, names, or captions).
  • Planning records. Records of the university and its colleges and departments documenting its mission and goals. May include reports, correspondence, and policy and program proposals.
  • Policies and procedures files. Material specific to the University, documenting past and present policies and procedures.
  • Publications. One copy each, includes newsletters, magazines, reports.
  • Research projects. May include proposals, interim and final reports and summary data. All other records may be discarded after administrative and legal retentions are met.
  • Self-surveys. Internal and external reviews. May include reports, correspondence, questionnaires, guidelines.
  • Speech files of senior administrators. Speeches, addresses, or comments made while representing the university. Identified.
  • Websites. University administrative and programmatic sites with URL umn.edu/ or domain owned by the University.