Room reservations

Food

Any food for an event must be cleared through the Building Manager, including outside catering, prepackaged food, and U of M food service.

• All food arrangements are the responsibility of the renter.
• Please consult the U of M's Food Policy and fill out a Food Permit, or a Pizza Only Event Permit for any non-Uiversity Dining Services catering. 
• A copy of the approved Food Permit or a Pizza Only Event Permit must be sent to the Building Manager at least five (5) days prior to the event. In order to meet this deadline you should submit your permit application to DEHS for approval at least 3 weeks before your event.
• Failure to clean up food after an event will result in a $75/hr cleaning fee.

Alcohol

 If alcohol is to be served, an alcohol permit, found at the U-Wide Forms Library, must be completed and approved by the University's Office of Risk Management.

• A copy of the approved application MUST be sent to the Building Manager five (5) days prior to the event. In order to meet this deadline you should submit your permit application to Risk Management at least 3 weeks before your event.
• All University policies and all local and state laws related to the use of alcohol must be observed.
• The University requires event hosts to post signs with numbers to call if someone can not drive home after drinking. Feel free to use this example.

Open flames

Flames of any kind are prohibited in all University Library locations, including Elmer L. Andersen Library. This includes candles and Sterno heaters used by caterers. Most caterers can accommodate this requirement if given notice.

Use of the Elmer L. Andersen Library name

Use of the Elmer L. Andersen Library name on invitations, except to identify the location, must be approved by the University Librarian. Invitations must not give the impression of Library sponsorship, unless this is the case.

Right of refusal

The Library reserves the right to refuse a request to rent its space and the right to waive rental fees at its own discretion.

Capacity

• 120A or 120C are usually arranged for 16 people in a square
• 120B is set for 60 people as a lecture
• 120A&B or B&C can be used for a lecture for 80 or a square for 32
• All three conference rooms together can hold between 142 - 175 people in a lecture arrangement dependent on whether the 3 projection screens are used or all three conference rooms can hold 40 people in a square.

Other set ups are available. Contact the Andersen facility manager to discuss your event for more information.

Standard room setup

Full lecture space 120 A,B,C

Lecture seating for 160.

Standard set up 120 A,B,C

Standard set up for classes, seven sets of tables with 6 chairs around for a total of 42 chairs, plus side table with additional 16-20 chairs.

120A standard set up

120A is set with 8 tables in a rectangle with seating for 16-20.

120B and 120C standard set up

120B and 120C are are set with seven sets of tables with 6 chairs around them for a total of 42 seats.

120B set up for a lecture

Lecture set up for 60.

120B and 120C set for a lecture and hands-on area

Lecture setup for 60 with tables at the side with additional optional seating for 12-16.

Special furniture arrangements

Events that require special arrangements (furnishings substantially rearranged and reset after an event) will be charged up to $75/hour as necessary to cover these costs.

• Please notify the building manager of special setup needs at least one week in advance.
• Renter may move furniture if needed but must return them to their original positions unless otherwise specified by agreement with the building manager. Failure to do so will result in a $75/hour fee to reset the room.

Rental fees

Additional fees

Cancellation fees