Transfer Your Records

Until further notice, the University of Minnesota Libraries Archives and Special Collections are open by appointment only and appointments are limited to UMN affiliates. Appointments must be made one week in advance of your visit to enable us to page and quarantine collection materials before use.

Please contact ascref@umn.edu for assistance or, if known, the curator of the collecting area you wish to use. We will continue to provide scans of requested research materials whenever possible, especially for our non-campus clientele.

 

Collecting Guidelines

The University Archives is the official records repository of the University of Minnesota with a mandated responsibility by the Board of Regents to preserve the "historically valuable documentation of University units and individuals, including faculty, staff, and administrators" (Board of Regents Policy, rev. March 2006).

The guidelines below are to assist staff and faculty in determining which kinds of records are of potential historical or long-term administrative value. These records should be regularly and routinely transferred to the Archives. The guidelines are organized to reflect the types of records usually associated with particular offices and individuals. The guidelines are not comprehensive. Per University policies, please consult the Archives before destroying or removing records.

University Departments and Offices

Faculty and Administrators

Campus and Student Organizations

Born-Digital Files

Audiovisual Materials

 

Additional Resources

The University Records and Information Management Program provides guidelines on types of records that may be recycled or destroyed when no longer needed or after a specified retention period has passed.

University-Wide Retention Schedule (PDF)

Additional information is available in the University's policy on Managing University Records and Information. Some types of University records are protected by state and federal privacy legislation or University policy. These include some of the information found in personnel files as well as transcripts, and grade reports.

Examples of Public, Private and Confidential Information

More information on privacy and access is available from the University's Privacy and Security Office.