University Libraries

Walter Library

April 18, 2014
8:00am - 9:00pm

Arthur Upson Room - Walter Room 102

About the Room

The Arthur Upson Room was an endowed gift to the University of Minnesota as a memorial to Arthur Upson, an alumnus of the University and a lecturer in the English Department. The room and its original reading collection were to provide a place for reading for the sheer pleasure of intellectual discovery. In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery.

The room has seating capacity for 32. [The high-backed chairs adjacent to the fireplace are intended for display only. Please note - Rearrangement of Upson Room furniture is not permitted.] Other than limited electrical service, the room does not have built in equipment for presentations (projector, screen, microphone, etc.), but wireless Internet access is available.

Conditions of Use

All requests for Upson Room reservations are reviewed for approval by the University Librarian. Events including food and beverages are permitted in the room, but all arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests. Any use of alcoholic beverages requires an approved permit from the Office of Risk Management. Users of the room will take responsibility for leaving the room clean (tables wiped, trash properly disposed of, rental and/or catering equipment returned, etc.). Any after-use cleaning beyond the normal custodial routines will be charged to the EFS number provided with the reservation request.

The Upson Room must be locked when not in use and should not be left unattended during an event.

No open flames are allowed in the Upson Room; this includes candles and fuel for chafers.

To submit a reservation request, please use the online Upson Room Reservation form. Call the Walter Library Facilities Office 612-624-6335 if you have additional questions.

Reserving the Room

In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery. All requests for reservations must be reviewed and approved by the University Librarian. An EFS number and contact name are also required for all requests. Please see the chart below for charges related to evening and weekend events and fees for special room arrangements. All arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests.

Days

Hours

Cost

Notes

Monday-Friday (excluding fed., state, and Univ. holiday)

8:00-5:00 PM

No charge

 

Monday-Friday

5:00-10:00 PM

$25 per hour

 

Saturday and Sunday

8:00 AM - 5:00 PM
(full day)

$200

Half-day rental is $100

Saturday and Sunday

Half-day

$100

4 hours or less

Saturday and Sunday

Events that last past 7:00 PM

Additional $50/hour surcharge

 

 

Description

Notice

Cost

Notes

Events that have food

 

$50 fee

It is the users' responsibility to arrive to meet the catering staff for drop off of food/drink, and stay in the room until the catering staff pick up their equipment after the event has ended.

Events that require
special arrangements

1 week notice

$100 per hour of labor

Rearrangement of furniture, adding furniture, arranging for security staff, and cleaning post-event

Cancellation Fee

2 weeks notice

No charge

 

 

Less than 2 weeks notice

$50

Additional $100 if furniture changes were requested

 

Same day notice or no-show

$150

Additional $100 if furniture changes were requested

 

Evening or weekend events with less than 2 weeks notice

$150

Additional $100 if furniture changes were requested

Media Equipment

 

$25

Projection screen (screen only, no projection equipment available)

Media Equipment

 

$25

Sound system, microphones, and lectern



To use the room, you must submit a reservation request. Please use the online Upson Room Reservation form. If you have additional questions, call the Walter Library Facilities Office 612-624-6335 .