About the Room
The Arthur Upson Room was an endowed gift to the University of Minnesota as a memorial to Arthur Upson, an alumnus of the University and a lecturer in the English Department. The room and its original reading collection were to provide a place for reading for the sheer pleasure of intellectual discovery. In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery.
The room has seating capacity for 32 in the Standard layout. [The high-backed chairs adjacent to the fireplace are intended for display only. Please note - Rearrangement of Upson Room furniture is not permitted.] Other than limited electrical service, the room does not have built in equipment for presentations (projector, screen, microphone, etc.), but wireless Internet access is available.
Conditions of Use
All requests for Upson Room reservations are reviewed for approval by the University Librarian. Events including food and beverages are permitted in the room, but all arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests. Any use of alcoholic beverages requires an approved permit from the Office of Risk Management. Users of the room will take responsibility for leaving the room clean (tables wiped, trash properly disposed of, rental and/or catering equipment returned, etc.). Any after-use cleaning beyond the normal custodial routines will be charged to the EFS number provided with the reservation request.
The Upson Room must be locked when not in use and should not be left unattended during an event.
No open flames are allowed in the Upson Room; this includes candles and fuel for chafers.
- M Dining (1851 Heritage Catering) is catering an event or bringing food and/or drink.
- Small potlucks or department events or meetings restrict food to the group or department and there is no advertising of the event or invitations sent outside the group or department,
- Only snack foods or light refreshments are provided, which come pre-packaged such as chips, pretzels, canned goods, or bottled drinks.
To submit a reservation request, please use the online Upson Room Reservation form. Call the Walter Library Building Office 612-624-6335 if you have additional questions.
Reserving the Room
In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery. All requests for reservations must be reviewed and approved by the University Librarian. An EFS number and contact name are also required for all requests. Please see the chart below for charges related to evening and weekend events and fees for special room arrangements. All arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests.
|Monday - Friday (excluding University Holidays)||8:00 PM - 5:00 PM||No fee|
|Monday - Friday||5:00 PM - 10:00 PM||$25 per hour||Charged in whole hour increments|
|Saturday - Sunday||8:00 PM - 5:00 PM||$200||Four hours or more|
|Saturday - Sunday||Four hours or less||$100|
|Saturday - Sunday||Events continuing after 5:00 PM||$50 per hour||Charges in whole hour increments|
|Food or beverages||
|It is the renter's responsibility to meet catering staff for delivery and to stay in the room until catering staff have cleared food and equipment from the room at the end of reservation time.|
One week notice
|$100 per hour of labor||Fee for rearrangement of tables and chairs from the Standard layout (adding additional seating, arranging for security staff, and returning room to Standard Layout). No fee is assessed for Standard layout. View Upson Room Layout Options.|
|$25||Projection screen (screen only, no projection equipment available)|
|Presentation Equipment||$25||Sound system, microphones, and lectern|
|Two weeks or more||No fee|
|Less than two weeks||$50||Additional $100 if furniture changes were requested|
|Same day or no-show||$150||Additional $100 if furniture changes were requested|
|Evening or weekend events with less than two weeks||$150||Additional $100 if furniture changes were requested|
To use the room, you must submit a reservation request. Please use the online Upson Room Reservation form. If you have additional questions, call the Walter Library Building Office 612-624-6335.