About the Room

The Arthur Upson Room was an endowed gift to the University of Minnesota as a memorial to Arthur Upson, an alumnus of the University and a lecturer in the English Department. The room and its original reading collection were to provide a place for reading for the sheer pleasure of intellectual discovery. In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery.

The room has seating capacity for 32. [The high-backed chairs adjacent to the fireplace are intended for display only. Please note - Rearrangement of Upson Room furniture is not permitted.] Other than limited electrical service, the room does not have built in equipment for presentations (projector, screen, microphone, etc.), but wireless Internet access is available.

Conditions of Use

All requests for Upson Room reservations are reviewed for approval by the University Librarian. Events including food and beverages are permitted in the room, but all arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests. Any use of alcoholic beverages requires an approved permit from the Office of Risk Management. Users of the room will take responsibility for leaving the room clean (tables wiped, trash properly disposed of, rental and/or catering equipment returned, etc.). Any after-use cleaning beyond the normal custodial routines will be charged to the EFS number provided with the reservation request.

The Upson Room must be locked when not in use and should not be left unattended during an event.

No open flames are allowed in the Upson Room; this includes candles and fuel for chafers.

To submit a reservation request, please use the online Upson Room Reservation form. Call the Walter Library Building Office 612-624-6335 if you have additional questions.

Reserving the Room

In keeping with the original purpose of the donor, the Arthur Upson Room is available to University departments for events that highlight the academic mission of the University and celebrate the spirit of intellectual curiosity and discovery. All requests for reservations must be reviewed and approved by the University Librarian. An EFS number and contact name are also required for all requests. Please see the chart below for charges related to evening and weekend events and fees for special room arrangements. All arrangements for caterers, equipment rental, etc. must be coordinated when making reservation requests.

Hours
DAYS HOURS FEE NOTES
Monday - Friday (excluding University Holidays) 8:00 PM - 5:00 PM No fee  
Monday - Friday 5:00 PM - 10:00 PM $25 per hour Charged in whole hour increments
Saturday - Sunday 8:00 PM - 5:00 PM  $200 Four hours or more
Saturday - Sunday Four hours or less  $100  
Saturday - Sunday Events continuing after 5:00 PM $50 per hour Charges in whole hour increments
Amenities
DESCRIPTION  NOTICE REQUIRED FEE NOTES
Food or beverages

 

$50

It is the event coordinators responsibility to meet catering staff for delivery and to stay in the room until catering staff have cleared food and equipment from the room at the end of reservation time.

Furniture arrangements 

One week notice

$100 per hour of labor                                                  Fee for rearrangement of tables and chairs, adding additional seating, arranging for security staff, and returning room to Standard Layout. Please view optional Upson Room layouts here. No fee is assessed for Standard layout. View Upson Room Layout Options.
Presentation Equipment

 

$25 Projection screen (screen only, no projection equipment available)
Presentation Equipment   $25 Sound system, microphones, and lectern
Cancellations
NOTICE FEE NOTES
Two weeks or more No fee  
Less than two weeks $50 Additional $100 if furniture changes were requested
Same day or no-show $150 Additional $100 if furniture changes were requested
Evening or weekend events with less than two weeks $150 Additional $100 if furniture changes were requested

To use the room, you must submit a reservation request. Please use the online Upson Room Reservation form. If you have additional questions, call the Walter Library Building Office 612-624-6335.